A well-organized finish leaves participants, sponsors, volunteers, and supporters with a positive impression of the event and encourages them to return or help with future races. Complete the following steps promptly after the competition.
IMMEDIATELY AFTER THE RACE #
Tally the Results
Compile the official results as soon as possible. List all finishers, the number of laps completed, and the finishing order.
Begin Cleanup
While results are being compiled, begin removing safety barriers, fencing, cones, signs, and other event equipment as conditions allow.
Awards Ceremony
If awards are being presented, hold the ceremony as soon as the results are available. Begin by recognizing the sponsors, venue hosts, volunteers, and others who made the event possible.
If lap money is being awarded, calculate the total number of laps completed by all eligible vehicles and announce the amount awarded per lap.
Photograph the teams, drivers, winners, sponsors, and other participants as appropriate.
Complete Cleanup
Conduct a thorough inspection of the venue to ensure that all equipment has been removed and all trash has been collected. Leaving the venue clean and orderly helps maintain good relationships with venue owners and supports future events at the location.
DAY AFTER THE EVENT #
Notify the Media
Prepare a short press release describing the event and send it to specific contacts at local newspapers, magazines, television stations, and radio stations. Offer to provide photographs, video, and complete race results.
WITHIN ONE WEEK AFTER THE EVENT #
Notify the Teams
Send the press release, complete results, photographs, prizes, and awards information to participating teams.
Notify Electrathon America
Send the press release, photographs, and complete results to Electrathon America for publication on the website.
Send all new membership forms and membership fees to Electrathon America.
Thank the Venue and Sponsors
Send thank-you notes to the venue owner or host organization and all event sponsors.
Include the press release and any tax-deductible donation documentation they may require. Offer to provide photographs, video, and complete results.
Document Media Coverage
Keep a record of media coverage generated by the event, including publications, broadcasts, websites, and other coverage.
